is committed to maintaining privacy protections for all of its users.  For the purposes of this agreement, “Site” refers to the organization’s website at, and the services offered therein.

This privacy policy has been compiled to better serve those who are concerned with how their ‘Personally Identifiable Information’ (PII) is being used online. PII, as described in US privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.

What personal information do we collect from the people that visit our website? may collect data of two different types:

  • Non-Personal Information – The site may collect anonymous information that cannot be used to personally identify you such as usage and performance data, types of clients used to access the site, and so on.
  • Personally Identifying Information – This is uniquely identifying information that you may enter in order to use selected optional “opt-in” features of this site.  The site itself may be accessed and used anonymously – any personally identifying information collected is solely related to the use of these optional features.

These optional features and the information collected include:

  • Imagine Newsletter Signup – Email address, First/Last name – this information is collected and stored by constant, and is shared with administrators.  A link to Constant Contact’s privacy policy may be found below.   
  • Donations – is a 501(c)(3) non-profit organization, and accepts donations in support of its operations.  Donations are processed by our partners Stripe and Paypal, Inc, and these services may collect personal information in order to process any such donations, and they will share some information collected to identify you and your donation to administrators, (name, email address, and transaction information) but will not include any sensitive account information.  

Signing up for or otherwise using optional services provided by third-party service providers have terms of use and privacy policies that are not under the control of; if you elect to make use of these services, your use of those services are governed by their respective privacy policies and terms of services.  

Constant Contact’s FAQs about  Privacy

Paypal Privacy Policy

When do we collect information?

Your name and email address is collected from you when you subscribe to a newsletter.  

When you register to attend an event, or donate to our organization, these services are handled by those identified 3rd party providers, and as such, we do not directly “collect” your information, however, those third party services makes certain information available to us regarding the event registration (name and email address), and in addition, transaction details from any donation.

How do we use your information? 

We may use the information we collect from you when you sign up for our newsletter, or register for events in the following ways:

  • To send periodic emails regarding events and resources we think you may find useful
  • To notify registered attendees of events of any pertinent information, such as cancellations, time changes, etc.  
  • To issue receipts for any donations you may have made to our organization

How do we protect your information? uses industry-standard TLS encryption for all communications with the site, and uses up-to-date software and policies to protect user data and privacy, sufficient to the type of information stored.  

Do we use ‘cookies’?

We do not use cookies for tracking purposes. 

However, the use of any optional services as identified may use or require the acceptance of authorization and/or session cookies.  Please review the privacy policy of each provider if you have any concerns with regard to cookies.   You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.  

There are other mechanisms such as “Do Not Track” signals, browser “incognito mode”, VPN’s, and other mechanisms that may allow you more control over your browsing privacy, but such discussion is well beyond the scope of our responsibilities.  

Third-party disclosure

We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information.

Removal of Personally Identifiable Information

If you wish to have us remove any personal information we may have stored regarding you and your interactions with our site, please contact us at the email address and our administrators will respond to your request promptly.  

Third-party links

We may include links to third-party services and resources on this website; be aware that these third-party sites will have their own privacy policies and terms of service.

California Online Privacy Protection Act

CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law’s reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting Personally Identifiable Information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals or companies with whom it is being shared. – See more at: 

According to CalOPPA, we agree to the following:

Users can visit our site anonymously.

Once this privacy policy is created, we will add a link to it in the footer of our home page.

Our Privacy Policy link includes the word ‘Privacy’ and can easily be found on the page specified above.

You will be notified of any Privacy Policy changes:

  • On our Privacy Policy Page

You can change your personal information:

  • By logging in to your account with the associated service provider

How does our site handle Do Not Track signals?

Our website does not honor Do Not Track signals at this time. 

Does our site allow third-party behavioral tracking?


COPPA (Children Online Privacy Protection Act)

When it comes to the collection of personal information from children under the age of 13 years old, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States’ consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.

We do not specifically market to children under the age of 13 years old.

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States, and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:

We will notify you via email within 7 business days after we’re notified by the appropriate service provider. 

We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.


The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.

We collect your email address in order to:

  • Send information about our events, respond to inquiries, and/or other requests or questions.

To be in accordance with CANSPAM, we agree to the following:

  • Not use false or misleading subjects or email addresses.
  • Identify the message as an advertisement in some reasonable way.
  • Include the physical address of our business or site headquarters.
  • Monitor third-party email marketing services for compliance, if one is used.
  • Honor opt-out/unsubscribe requests quickly.
  • Allow users to unsubscribe by using the link at the bottom of each email.

If at any time you would like to unsubscribe from receiving future emails, you can follow the instructions at the bottom of each email or e-mail us at and we will promptly remove you from ALL future correspondence.  

Contacting Us

If there are any questions regarding this privacy policy, you may contact us using the information below.

P.O. Box 28
Round Hill, VA  20142

Last Edited on November 21, 2021